Federal Identity Documents by Situation
Each federal identity document answers one question, and using the wrong document for the wrong question wastes the application. A passport proves identity and citizenship for travel. A Social Security number is the earnings and benefits identifier. A Consular Report of Birth Abroad records citizenship acquired at birth abroad. SENTRI is a border-crossing program, not an identity document. Start from the situation, not from the form number.
Which document answers which question
Start from the situation. Each row names one situation, the document that answers it, and the guide that states the process. No row is a substitute for another row.
| Situation | Start here | What the document does |
|---|---|---|
| Crossing the U.S.-Mexico land border often, in a vehicle | SENTRI Trusted Traveler Program | RFID card for dedicated SENTRI lanes, with a CBP-approved vehicle; 5-year participation; $120 application fee |
| An adopted child needs a number or a card in the new name | Social Security Number and Card for an Adopted Child | Original number, or a corrected card under the new name; no charge |
| A child was born abroad to a U.S. citizen parent | Consular Report of Birth Abroad (Form FS-240) | Records citizenship acquired at birth; Form DS-2029 at the embassy or consulate; $100 application fee |
| A noncitizen needs a Social Security number | Social Security Number for a Noncitizen | Immigrant-visa, Enumeration Beyond Entry, or in-person route, kept separate; no charge |
| A newborn in the United States needs a Social Security card | Social Security Card for a Newborn | Hospital birth-registration route or Social Security office route for a newborn's card |
| A name change must be reflected on a Social Security card | How to Change Your Name on a Social Security Card | Name-change request on the SSA record and replacement card |
| A Social Security card was lost or stolen | How to Replace a Lost or Stolen Social Security Card | Replacement card process and limits |
| A first U.S. passport is needed | How to Apply for a First U.S. Passport | First passport application process |
| A U.S. passport must be renewed | How to Renew a U.S. Passport | Renewal process, distinct from a first application |
| A passport must be obtained fast | How to Get a U.S. Passport Fast | Expedited and urgent-travel routes for a passport |
| A passport is for a child under 16 | U.S. Passport for a Child Under 16 | Child passport rules, distinct from adult and 16-17 rules |
| A passport is for a 16- or 17-year-old | U.S. Passport for 16- and 17-Year-Olds | Passport rules for applicants age 16 and 17 |
| A passport must be changed or corrected | How to Change or Correct a U.S. Passport | Change or correction of a passport already issued |
| A passport was lost, stolen, or damaged | How to Replace a Lost or Stolen U.S. Passport; How to Replace a Damaged U.S. Passport | Replacement routes, kept apart by whether the passport was lost or stolen or damaged |
| A passport was lost or stolen abroad | How to Replace a Lost or Stolen U.S. Passport Abroad | Replacement from abroad, distinct from replacement inside the United States |
| Living abroad and needing a U.S. passport | U.S. Passport While Living Abroad | Passport process for applicants living abroad |
| A passport application is already filed | How to Check Your U.S. Passport Application Status | Status check for a filed application |
| Choosing between a passport book and a passport card | U.S. Passport Card vs Passport Book | Book and card uses, kept apart |
| Passport photo rules | U.S. Passport Photo Requirements | Photo requirements for a passport application |
| Comparing trusted traveler programs | TSA PreCheck vs Global Entry vs NEXUS | Comparison of the three programs; SENTRI is covered in its own guide above |
Every slug in this table was verified against the live box file list on 2026-11-03 before this directory was written. No slug is carried from memory or from a search snippet.
Do not use one document for another document's job
The mistakes in this area are substitutions. Each of the following is a substitution this directory exists to prevent:
- A CRBA is not a birth certificate. Do not file a CRBA application to obtain a birth record, and do not treat the foreign birth certificate as proof of U.S. citizenship at birth.
- A replacement CRBA procedure is not an original CRBA application. An original CRBA comes only from reporting the birth to the embassy or consulate. The replacement procedure uses a different form and a different office.
- A corrected Social Security card is not a new Social Security number. A name change puts the new name on the existing record. A new, different number is a separate request, and the conditions for one were not verified on a primary page for the adopted-child guide.
- A SENTRI card is not a passport. SENTRI grants lane access at specified ports with an approved vehicle. It does not replace the travel document required for entry.
- An immigrant-visa SSN request is not an Enumeration Beyond Entry request. The immigrant-visa route is filed with the Department of State before entry. The EBE route is filed on a USCIS form (I-765, I-485, or N-400) inside the United States. The in-person route is filed at a Social Security office after the immigration document is received. Each route's documents belong to that route.
- A Social Security number is not a work permit. A nonwork number cannot be used to work, and a person without work authorization can get a number only where a federal or state law requires one for a benefit or service, with the agency letter SSA specifies.
Passport guides by situation
For the full passport index, including every passport guide on the site, see the U.S. Passport Guides by Situation directory. The passport rows in the table above are the situations that arise alongside the Social Security, CRBA, and SENTRI questions in this directory. They are not a second passport index.
Explainers
- SENTRI Trusted Traveler Program — dedicated lanes, RFID card, approved vehicles, fees, and the 5-year period.
- Social Security Number and Card for an Adopted Child — original number, corrected card, and the unverified new-number question.
- Consular Report of Birth Abroad (Form FS-240) — original application at the embassy or consulate, and the physical-presence rules.
- Social Security Number for a Noncitizen — the three routes kept separate, with each route's timing and documents.
Source
Sources: the four new guides in this experiment, each with its own Source section and verified facts dated 2026-11-03; the live box file list for the passport and Social Security guide slugs linked above, verified by file listing on 2026-11-03. Facts verified 2026-11-03. No figure is stated in this directory that is not stated in the guide it links to. The SENTRI $120 and $42 fees and the CRBA $100 fee are stated in their guides from the fee regulations cited there, and are repeated here only as the guides state them. No new figure is introduced in this directory.
This page explains how the process works and what the official rules say. It is general information, not legal advice. For a dispute about your specific situation, talk to the relevant agency: U.S. Customs and Border Protection for SENTRI, the Social Security Administration for Social Security numbers and cards, or the U.S. embassy or consulate or the Department of State for a Consular Report of Birth Abroad.
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